Use case · Policy lookup

Policy answers — without the email thread.

HR, compliance, legal, finance — employees ask, the assistant cites the right policy, with the right region applied.

UserTravel reimbursement for meals?
Policy Bot
Policy lookup
Online
From Finance · US
Per diem $74/day
—cited
The problem

Why it isn't working right now.

—
policies are dense

Policy docs are written for lawyers. Employees give up and ask in Slack.

—
region-specific rules

What's true in Berlin isn't true in Boston. Universal answers are often wrong.

—
HR / legal queue

Same questions, asked daily. HR teams drown in policy lookups instead of strategic work.

How it works

Four steps. No engineering.

1 week
01

Index policies

HR handbook, compliance, finance, legal — indexed per region.

1 day
02

Encode region rules

Region-aware answers — the same question gets the right local answer.

Live
03

Open in Slack / Teams

Employees ask where they already are.

Weekly
04

Track + maintain

Top questions, stale policies, conflict warnings — visible.

Example

A policy question, answered correctly per region

Employee asks about meal reimbursement. Assistant applies the right region's policy.

Live conversation

A policy question, answered correctly per region

Employee asks about meal reimbursement. Assistant applies the right region's policy.

Avg response 1.0s
What's the meal reimbursement for travel?
Which region? Defaults to US ($74/day per diem). Source: Finance/Travel/US-Per-Diem-2025.
I'm in Germany.
Germany: actual receipts up to €40/day. Receipts required for any single meal over €10. Source: Finance/Travel/EU-Per-Diem.
Can I submit one receipt at the end of the trip?
Yes — bundled submission allowed for trips under 5 days. Use the Travel Expense form, attach all receipts. Source: Finance/Expense-Submission.
Results
HR queue volume
−72%
policy-shaped questions
Time-to-answer
<2s
vs. days
Wrong answers
−91%
region-aware
Policy update detection
live
stale doc alerts
What's inside

Built to do the work.

Region-aware

Applies the right local rules automatically.

Permission-aware

Confidential policies stay confidential.

Source citations

Every answer links the source for compliance trail.

Conflict detection

Flags policies that contradict each other for legal review.

Update alerts

Notifies affected employees when policies change.

Compliance analytics

Most-asked policies, gaps, freshness.

Common questions

  • No — it answers from documented policy and escalates ambiguity to humans.

Ready when you are

Policy answers — without the wait.

14 days · No credit card · Live in 10 minutes

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